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Secretary 2 (Legal Assistant)

Date: Feb 16, 2021

Location: NS, CA, B3J 0E8

Company: The Government of Nova Scotia



Competition # : 29205 

Department: Public Prosecution Service

Location: Halifax Region

Type of Employment: Permanent

Union Status: NSGEU - NSPG 

Closing Date: 3/2/2021​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Nova Scotia Public Prosecution Service (PPS) was established in 1990 as the first statutorily based independent prosecution service in Canada. The Public Prosecution Service is responsible for all prosecutions and appeals within the jurisdiction of the Attorney General.


With the guiding mission of providing fair and equal treatment in the prosecution of offences, the PPS prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act.  The Head Office is in Halifax and there are regional offices located throughout the province.


The core functions of the Nova Scotia Public Prosecution Service are to:

  • Represent the Crown in the conduct of criminal trials and quasi criminal appeals before all levels of courts.
  • Participate in the development of criminal law and criminal prosecutions policy.
  • Provide advice to police in respect of prosecutions generally or in respect of specific investigations

    For more information on the Public Prosecution Service please visit the following link:

About Our Opportunity


As the Legal Assistant, you will work in a team environment providing legal assistance, case management, file management and secretarial/administrative support for Crown Attorneys of the Public Prosecution Service.  Your knowledge of legal terminology and specialized criminal law procedures will be put to the test as you use your understanding of the prosecution process and court proceedings to support the Public Prosecution Office.


In this role you will be creating, tracking and managing all Public Prosecution Service criminal and administrative files. In the trial/appeal process, you will prepare legal documents including affidavits, subpoenas and orders, briefs, factums and memoranda, while ensuring that the highest PPS and Court standards of accuracy and completeness are met in a highly confidential office setting. 


You will respond to requests from all levels of government, private law firms and the public for information and assistance and acts as a referral source for victims of crime to Victim Services agencies.

Primary Accountabilities

Duties include, but are not limited to, creating, tracking and managing all Public Prosecution Service criminal and administrative files and all document preparation for trial and Appellate operations of the Public Prosecution Service.


In the trial process, the Legal Assistant prepares legal documents including affidavits, subpoenas and orders, prepares briefs, factums and memoranda, etc. ensuring that the highest Public Prosecution Service and Court standards of accuracy and completeness are met in a highly confidential office setting.

Qualifications and Experience


To be successful in this role you will have a certificate or diploma from a Paralegal program or Legal Assistant program, plus three years experience working in a legal practice. An acceptable combination of education/training and experience will be considered.


The following are considered assets in this position:

  • Exposure to the justice system and government services
  • Demonstrated understanding of the prosecutions process, experience working with legal documents and forms, understanding of court proceedings and legal terminology


Demonstrated experience in an automated environment using Microsoft Word, Outlook or similar transferrable programs is required. Proficient and accurate transcription skills (handwritten or dicta methods), as well as strong typing skills, are required.


As the ideal candidate you will have strong attention to detail, prioritization and organizational skills with the ability to combine speed and accuracy while under pressure to meet deadlines.  You are able to deal effectively in a multifaceted and sometimes stressful environment (often in confrontational and sensitive situations) while ensuring confidentiality.


Fairness and impartiality must be displayed at all times with clients and other staff, police, and defense lawyers, and all duties and responsibilities are to be carried out with the highest degree of confidentiality.


Must have demonstrated excellent verbal and written skills, a high degree of initiative, problem solving, independent work habits, and readily accept responsibility.


All successful candidates must be able to pass appropriate background checks.


We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.



Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.


Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as  Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

Working Conditions


  • Normal work week is 35 hours/week, 7 hours/day (8:30 AM to 4:30 PM)
  • May be required to work overtime on occasion
  • Mental Pressures Include: balancing multiple priorities, high demand for accuracy and attention to detail, tight deadlines
  • Physical Pressures Include: sitting at a desk and keyboarding for extensive lengths of time, lift/move/carry heavy file boxes
  • Nature of the work environment (prosecution of criminal offences) may bring staff into contact with individuals who are verbally abusive and physically threatening
  • You will be exposed to graphic and disturbing material of a nature which would not be encountered in ordinary workplaces (e.g. photographic materials involving victims of violent crime)
  • You will be working with highly distraught victims of crime which can create a stressful and emotionally draining work environment
  • Public reaction to certain prosecution case results can produce stress in the general social (outside of the office) environment

What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies
  • Mentorship through iNSpire; a new formal, interdepartmental mentorship program that connects employees so they can gain knowledge and experience to support their career development
  • Countless Career Paths for Nova Scotians
  • Department Specific Flexible working schedules


Pay Grade:  CL 21  

Salary Range:  $1,711.27 - $1,907.54 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to


                                                                                                                                            Click here to see how we won!