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Clerk 4 (Procurement, Payroll, & Accounting Clerk)



Competition # : 39308 

Department: Public Works


Type of Employment: Permanent

Union Status: NSGEU - NSPG 

Closing Date: 6/7/2023​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us


The Department of Public Works supports Nova Scotia’s 23,000 kilometers of roads and highways, 4,100 bridges, and 7 provincial ferries. Our Highway Programs division supports the maintenance of our provincial road network, including summer work, RIM program, and Snow and Ice Control operations.

Our office has an opportunity available for a Procurement, Payroll & Accounting Clerk. As the Clerk, you are the backbone to our operations. This is your opportunity to join an engaged team who operate in a challenging and fast-paced environment, where there is never a dull moment.


About Our Opportunity


As the Clerk, you will provide a combination of Procurement, Payroll, Financial, Clerical, Administrative and Customer Service support to the Area office.

You will verify and process vendor invoices for payment ensuring required documentation is provided and the transactions are accurately coded, as well as prepare third party invoices to recover various costs to the department.

We need your superb organization skills along with your excellent attention to detail to ensure accurate data entry and inventory usage which impacts financial reporting and job costing. Your customer service abilities will also be utilized when dealing with the public either in person or on the phone.


Primary Accountabilities


The Clerk 4 will be responsible for procurement functions such as processing a variety of purchasing situation requirements; assisting those with purchasing authority, and ensuring policy compliance with Government procurement goals and that DPW transactions are transparent, accountable, and compliant.


You will also verify and process vendor invoices for payment, ensuring required documentation is provided and the transactions are accurately coded as well as prepare third party invoices to recover various costs to the department. In addition, the Clerk 4 is responsible for various data entry, inventory reports, journal vouchers, reconciliations, generating unique Plant Maintenance Work Orders, and documentation for “storm damage files”.


The Clerk 4 will assist in the administration of the local RIM program including; gathering contract quantities and descriptions, provide documents for tender preparation, prepare information for requisitions, ensuring procurement and RIM manual guidelines are met, verify quantities for payment, monitor budget variances, prepare meeting agendas and minutes.


You will complete payroll transactions such as recording and processing working hours, absences, additional payments, and Records of Employment, ensuring compliance with the collective agreement, labor standards and taxation requirements. The Clerk also maintains and monitors employee information through updates to personal data.

You will record work crew daily accomplishment measures, equipment utilization, and the usage and transfer of materials. The Clerk also participates in inventory counts.

Qualifications and Experience


You must have five (5) years of experience in procurement, payroll, employee compensation and benefits, time keeping, and verifying final payments, along with general office practices and procedures. An equivalent combination of training and experience will be considered. Related coursework or experience in bookkeeping or accounting is desirable.

You are experienced in working with confidential financial and personnel related information. Daily, you exercise a high degree of confidentiality when dealing with this information. You must have a working knowledge of accounting and payroll principles. You are proficient in spreadsheet software and creation, word processing, databases, and email applications. In addition, you are confident in the use of current office equipment and technology.

Experience with SAP (or equivalent) is desirable. Knowledge of the CUPE Collective Agreement, and STAR/STOR, is considered an asset. Comprehensive knowledge of Engineering terminology and functions as they relate to Highway Operations is also considered an asset, along with knowledge of, and familiarity with, various Nova Scotia Government Policies.

You are a self-motivated individual who works both independently with minimal supervision and participates fully as an effective team player. You are accurate in your work and have well developed time management and organizational skills to meet established deadlines and priorities. You possess problem solving abilities and analyze and present information in a clear, concise manner. Your exceptional interpersonal and communication skills will assist you when liaising with staff and responding to staff and vendor inquiries both verbally and in writing. You consistently maintain a professional and courteous disposition and hold a high standard for client and customer service.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.




An equivalent combination of relevant training and experience will be considered. Related equivalencies include:


  • A completed related bachelor’s degree and one (1) year of experience
  • A completed related diploma and three (3) years of experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.



Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.


Working Conditions


  • Normal work week is 35 hours/week, 7 hours/day.
  • May be required to work overtime on occasion.
  • Typically located in comfortable office environment.
  • Much of the time is spent in a comfortable position with frequent opportunity to move about.
  • Regularly reads and interprets multiple sources of information, regular requirement to type, read and work on a computer.
  • May experience pressure with deadlines and need for accuracy.


What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless career paths.



Pay Grade:  CL 22  

Salary Range:  $1,924.59 - $2,128.70 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to