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Clerk 3 (Relief)

Date: Feb 16, 2021

Location: Multiple Locations, NS, CA, B3J 0E8

Company: The Government of Nova Scotia



Competition # : 29152 

Department: Public Prosecution Service

Location: Halifax and Dartmouth

Type of Employment: Relief

Union Status: Exclusion - Non Union - NSPG 

Closing Date: 3/2/2021 (Applications are accepted until 11:59 PM Atlantic Time)

About Us


The Nova Scotia Public Prosecution Service (PPS) was established in 1990 as the first statutorily based independent prosecution service in Canada. The Public Prosecution Service is responsible for all prosecutions and appeals within the jurisdiction of the Attorney General.


With the guiding mission of providing fair and equal treatment in the prosecution of offences, the PPS prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act.  The Head Office is in Halifax and there are regional offices located throughout the province.


The core functions of the Nova Scotia Public Prosecution Service are to:

  • Represent the Crown in the conduct of criminal trials and quasi criminal appeals before all levels of courts.
  • Participate in the development of criminal law and criminal prosecutions policy.
  • Provide advice to police in respect of prosecutions generally or in respect of specific investigations


For more information on the Public Prosecution Service please visit the following link:

About Our Opportunity


The Clerk 3 is the initial contact person for the Public Prosecution Service. The incumbent is responsible for assessing needs and determining urgency of requests by members of the public, witnesses, accused, victims, and members of the legal community, both in person and on the phone. The Clerk directs inquiries within the Crown Attorney’s Office as well as to other areas of government using an excellent knowledge of government structure and services. The incumbent encounters situations of conflict and is responsible for recognizing and managing such situations accordingly and with a calm, professional manner.


The Clerk 3 assists Crown Attorneys through records and file management and other administrative duties, including filing and the preparation of general correspondence and legal forms. The scope of this position requires that in addition to having an extensive knowledge base, the incumbent has strong organizational skills, the ability to multi-task, and the ability to be a team player.

Qualifications and Experience


A high school diploma and four years of related experience in a public or legal environment are required; an acceptable equivalent combination of education, training and experience may be considered.


Computer skills, including Microsoft Word, Excel, Outlook, and database management software, are required. This includes proficient and accurate typing, word processing, and data entry skills. As well, you must be able to lift heavy file boxes weighing between 25-30 pounds when necessary.


The successful candidate must be able to deal effectively with the public in a multifaceted and sometimes stressful environment. Sound judgement and initiative, as well as strong interpersonal and communication skills (written and verbal) are required. Due to the nature if the work, this individual must have a demonstrated ability to exercise tact and diplomacy in dealing with the public, both in person and on the phone, sometimes in confrontational and sensitive situations. The ability to exercise a high level of confidentiality is essential.


The following will assist you in this role:

  • Knowledge of the Criminal Code and other relevant legislation (e.g., Youth Criminal Justice Act);
  • Demonstrated understanding of the prosecution process; and
  • Sound knowledge of the justice system and government services.


We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.



Include, but not limited to:

  • Related two year Office Administration diploma and two years of related work experience


Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.



Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as  Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria. 

Working Conditions


  • Relief employees fill gaps in the schedule and replace full time employees when operational requirements demand as determined by the Employer – while there is no shift work associated with this position, there is potential for travel, overtime and disruptions to personal and family life due to position responsibilities, workload, and other unplanned activities (typically the hours are between 8:30 AM to 4:30 PM, this may vary depending on operational needs)
  • May be required to work overtime on occasion
  • The nature of the position requires the incumbent to deal with the criminal element who may often act in an aggressive and unsociable manner
  • Often required to diffuse potentially difficult situations and must always conduct themselves in a calm and professional manner

Additional Information


This is a reposting of competition 28434.  Those that previously applied need not reapply.

What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
  • Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
  • Mentorship through iNSpire: a new formal, interdepartmental mentorship program that connects employees so they can gain knowledge and experience to support their career development
  • Countless career paths for Nova Scotians
  • Department specific flexible working schedules


Pay Grade:  CL 18 Hourly

Salary Range:  $22.44 - $25.11 Hourly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


A relief employee is an employee who is not regularly scheduled by the Employer, but who works relief assignments on an as-needed basis as operational requirements demand. As such, a relief employee does not have guaranteed hours of work. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Please note: when competing for vacancies, a successful Temporary, Term or Permanent Relief Employee who is currently employed with the Province will maintain their bargaining unit status, seniority and benefit level at the new workplace.


Current government employees may access this posting through the link below:



Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to


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