Administrative Clerk (Clerk 3)
Competition # : 45667
Department: Justice
Location: SYDNEY
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 11-Apr-25 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Correctional Services division of the Department of Justice is responsible for the administration and operation of community and custody-based programs and services for incarcerated adults and youth. Within the Correctional Services core business area there are two programs: Community Corrections and correctional facilities. Each of these program areas is broken down into closely related activities that have a specific impact on the program's target group.
About Our Opportunity
As the Clerk 3, you will report to the Manager of Administrative Services and are responsible for the timely and accurate processing of expenditure transactions (pertaining to: Individuals in Custody Trust Fund, supplier invoices, etc.) and cheque requisitions for the facility. The incumbent is responsible for balancing and inputting purchase card statements and ensuring coding is accurate.
The Administrative Clerk 3 is responsible to ensure weekly and monthly reports are promptly submitted to the Manager of Administrative Services for verification. As well the incumbent must review all transactions to ensure compliance with governmental and departmental policy and maintain all records of original source documents for audit and other legal requirements.
Additional duties include acting as a back up for other positions within Administration as needed.
Qualifications and Experience
To be considered for this opportunity, you must hold four (4) years of related administrative/clerical experience including some knowledge and/or experience of generally accepted accounting principles and bookkeeping procedures, is required. An equivalent combination of training and experience may be acceptable.
You have proficient keyboarding skills and a sound knowledge of general office procedures and computer programs, including MS Office, MS Word, Excel, and Outlook.
Successful completion of courses in accounting and bookkeeping would be a definite asset.
Experience/understanding using Simply Accounting/QuickBooks or another accounting software would be an asset.
Experience/understanding of the Provincial Accounting System (SAP) would also be an asset.
You are self-motivated, can work with minimal supervision and maintain the highest level of confidentiality, while working with sensitive, private information/records. You exercise tact and diplomacy and have good organizational, sound judgement and strong communication skills. The successful candidate will also be a well-organized individual who is able to prioritize and juggle multiple tasks and deadlines.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
Additional Information
This is a Permanent full-time employment opportunity, located at the Cape Breton Correctional Facility in Sydney, NS.
The facility is a 24-hour operation and is a tobacco-free environment.
Employment is contingent on successful completion of appropriate background checks, which include a vulnerable sector check with fingerprints and employment references.
What We Offer
- Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
- Countless career paths
Pay Grade: CL 18
Salary Range: $1,684.00 - $1,884.17 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
