Financial Clerk (Clerk 3)

About Us

At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services including Child and Family Wellbeing (CFW), Employment Support Services(ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support Program (DSP).

Through our services, we advocate and help vulnerable Nova Scotians be independent, self-reliant, and secure. We work collaboratively across the province with a strong dedicated network of supports and staff to achieve desired and shared outcomes for all.

About Our Opportunity

Are you detail-oriented, organized, and thrive in a fast-paced environment?

Our Financial and Administration team is hiring for a Financial Clerk. You'll have an important role in processing supplier payments efficiently and providing essential administrative support. Operating within a highly sensitive and confidential setting, your contributions will be integral to maintaining our financial operations at peak efficiency.

In this role, you'll encounter challenges that will expand your knowledge base and you'll have the opportunity to engage in continuous learning.

Primary Accountabilities

As the Financial Clerk, you’ll have a diverse array of responsibilities. Key tasks include:

• Processing and validating balances and payments related to vendors across different program areas.
• Analysing invoices and maintaining an accurate filing system for vendor billing records.
• Tracking and organizing data within our database, SAP, as well as spreadsheets.
• Collaborating closely with team members to promptly address any discrepancies or errors.
• Compiling and generating daily reports.
• Managing deposits and handling cash transactions securely.

You'll have the opportunity to support the financial team in various capacities, including aiding in the development of programs, and financial and operational reports, along with other administrative duties as needed. This role offers a dynamic blend of tasks that will both challenge and enrich your skill set, providing valuable opportunities for growth and development within our department.

Qualifications and Experience

You have a minimum of four (4) years of relevant experience demonstrating a strong foundation in financial principles and practices.

 You must:

• be attentive to detail, highly meticulous and proficient with spreadsheets, data entry and report writing.
• use various computer applications including Word, Excel, Adobe and Outlook.
• have proficiency in the use of office equipment and technology (printers, laptops, laptop accessories, monitors, etc.).
• be knowledgeable in generally accepted accounting principles (GAAP).

 While not required, it is highly desirable if you:

• Are familiar with ICM or other case management systems.
• Have previous experience with SAP or equivalent software.
• Have a general working knowledge of services offered by the Department and other community agencies.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:

• A completed related bachelor's degree
• A completed related diploma and two (2) years of experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

Your normal work week is 35 hours/week, 7 hours/day and is primarily within an open office environment, fostering collaboration and accessibility among team members. Expect to engage in repetitive tasks regularly, necessitating good hand dexterity for continual phone and computer use. Maintaining a high level of visual and mental concentration is paramount to ensure accuracy and efficiency in your duties. You may occasionally be required to move/lift light objects such as office supplies, equipment, and files.   You will have daily contact with the public, various government Departments as well as other local Agencies and Institutions.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules