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Justice Officer 4 (Program Admin Officer 3) (Designated)



Competition # : 33849 

Department: Justice

Location: SYDNEY

Type of Employment: Permanent

Union Status: NSGEU - NSPG 

Closing Date: 1/17/2022​ (Applications are accepted until 11:59 PM Atlantic Time)

Designation Status

In support of our diversity goals and in accordance with our employment equity policy, this opportunity is designated for applicants that identify as an Indigenous Person. 


About Us

The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice, including court administration and security.


The Division provides administrative support to the courts listed: Nova Scotia Court of Appeal, Supreme Court of Nova Scotia (including Family Division), Provincial Court, Family Court, Small Claims Court, Probate Court and Bankruptcy Court. The courts act independently from the government to address individual cases. 


For more information on the Department of Justice Court Services please visit our website:

About Our Opportunity

The Justice Officer administers and delivers a broad range of court support services within the Supreme Court (Family Division), including directing document preparation to initiate legal proceedings, assisting court users to consider and initiate appropriate options to resolve conflicts, offering appropriate legal information and assistance and operating special programs in the court such as Parent Information.


The Justice Officer case manages high-volume and often high conflict cases, offers assisted dispute resolution services to facilitate an agreement on issues between parties in appropriate cases, prepares court orders, interprets and analyses financial information provided by clients and performs the judicial functions and duties of a Court Officer and Deputy Prothonotary. The Justice Officer liaises with the Judiciary, members of the legal profession and the general public, responding to requests for information and assistance daily.

Primary Accountabilities

Responsibilities include:

-Interview, assess and assist individuals in processing court documentation or in determining appropriate course of action to resolve legal issues

-Administer, supervise and mediate complaints and assist individuals in dispute resolution

-Prepare correspondence and reply to queries from the public, legal profession, other courts, and jurisdictions and agencies

-Scrutinize all documents and actions filed with the various courts to ensure that they are prepared and completed in a proper, timely and consistent manner

-In the absence of the Provincial Court Judge, perform judicial and quasi-judicial duties of a Justice of the Peace independent of the police and crown

-Arrange court approved assessors to prepare assessments as ordered by the court

-Independently perform the quasi-judicial functions of a Prothonotary as set out in the Civil Procedure Rules and the Statutes of Nova Scotia

-Perform judicial and quasi-judicial duties as set out in the Probate Act and other relevant Acts

-Maintain proper accounting and banking practices and procedures for the collection, reporting, and disbursement of monies in accordance with the Costs and Fees Act


Occasional duties include: 


-Perform the duties and responsibilities of the supervisor in their absence

-Prepare intake and other court statistics

-Attend Court hearings

-Perform other related duties as assigned.

Qualifications and Experience

To be considered for this opportunity, you hold a Bachelor’s degree plus five years of related experience in a legal/justice environment or an acceptable equivalent of education, experience and training.


As the successful candidate, you have knowledge and experience providing client-based services as required. You will have previous experience and formal training in domestic violence issues, assisted dispute resolution, interviewing and client assessment.  You will analyze, interpret and demonstrate an understanding of the Rules & Statutes that govern court actions and applying them to the court process.


You must possess a high level of diplomacy, tact and professionalism and the ability to deal with difficult people and demanding situations communicating with tact and discretion in a clear, concise manner. Time management skills and the ability to meet deadlines for a high volume of case management; a sound working knowledge of the Justice System, Family Division, court support programs, community referral agencies, and proficiency in automated computer software programs are key in this role.


The ability to work within a team and provide direction to support staff is essential. Self-directed behavior, analytical and conceptual thinking and creative approaches to problem solving are required.


Fluency (both oral and written) in the French Language will be considered an asset. Knowledge of the Mi’Kmaw language - oral or written - would also be considered an asset. 


We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.


Include, but not limited to:

  • A two year diploma in a related field plus 7 years of related experience
  • 9 years of related experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.


Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as  Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria. 

Additional Information

An enhanced level of security screening is required for external applicants.

Some travel may be required.

This is a permanent position based in Sydney Nova Scotia. 

On October 6, 2021 the Government of Nova Scotia announced full vaccination will be a condition of employment for new staff being hired. View the news release here.

Working Conditions


  • Exposure to emotional and sensitive issues, dealing with difficult or distraught individuals
  • High demand for accuracy and attention to detail while working in a high-volume service environment
  • Urgent deadlines and constantly changing priorities
  • Potential for violence/verbal abuse by aggressive persons since court related issues can be highly emotionally charged, especially in relation to domestic and criminal situations
  • Must display a completely impartial attitude at all times

What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless career paths. 
  • Department Specific Flexible working schedules.


Pay Grade:  PR 13  

Salary Range:  $2,396.86 - $2,913.59 Bi-Weekly



This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to