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Scheduler (Clerk 3)

 

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Competition # : 31197 

Department: Community Services

Location: TRURO

Type of Employment: Term

Union Status: NSGEU - NSPG 

Closing Date: 6/18/2021​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

 

The Department of Community Services (DCS) works collaboratively with community, social enterprise, other departments of government, and not-for-profits to ensure vulnerable children, families and individuals receive the supports they need to live safe, healthy, and productive lives. We are committed to a social service system that helps people be as independent and healthy as possible, and to reach their full potential.

 

We offer various programs including Child, Youth & Family Support, Employment Support & Income Assistance, and Disability Support Programs.

 

For more information on our Department please click here: https://novascotia.ca/coms/.

 

About Our Opportunity

 

The Scheduler, in coordination with the Wood Street Centre Unit Supervisors, is responsible for the development and maintenance of the Wood Street Centre staff schedule.

 

Primary Accountabilities

 

You will be responsible for a range of scheduling, filing and financial office support duties; including regularly updating and modifying schedules based on the respective collective agreement and the relief memorandum of agreement. You will also ensure the ongoing monitoring and circulation of the schedule and assist with the validation and entry of employee work hours including vacation, time owed and overtime in SAP and provide employee assistance/orientation with the ESS Portal.

 

Using your strong organization abilities, you will maintain an accurate and up-to-date filing system to ensure proper recording and tracking of client documentation and facility licensing requirements. Other responsibilities will include obtaining quotes for, and the possible purchase of, goods and services required by the programs. You will also assist with tracking of money received for youth in care. This will involve creating and maintaining spreadsheets ensuring all monies are accounted for accurately and on a timely basis. You may also provide support and guidance to the Level 2 Facilities when required.

 

Qualifications and Experience

 

You have four (4) years of related experience in a scheduling/office administration and coordination environment.

 

You also have good client service skills; the ability to work in a sometimes crisis-driven environment; the ability to engage and complete work tasks both independently and in a team; effective organizational and communication skills including verbal and written; the ability to be organized and detail oriented; and demonstrated ability to use a variety of computer applications.

 

Assets include a familiarity with scheduling practices within an adjusted work hour environment, SAP, and a general working knowledge of services offered by the Department and other community agencies.

 

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

 

Equivalency

 

An equivalent combination of relevant training and experience will be considered. Related equivalencies include, but are not limited to:

 

  • A completed related bachelors degree
  • A completed related diploma and two (2) years of experience

 

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

 

Benefits

 

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

 

Working Conditions

 

Work is performed primarily in an open office environment which may be stressful due to nature of work, and interactions with others is continual and interruptive.

 

This role requires the completion of repetitive tasks on a regular basis; good hand dexterity for continual phone and computer use is beneficial. This role also requires a high level of visual and mental concentration.

 

There is a high degree of pressure present while maintaining accuracy and balancing the volume of work and meeting deadlines.

 

Additional Information

 

This is a Term employment opportunity with an anticipated end date of March 26, 2022. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.

 

What We Offer

 

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Mentorship through iNSpire; a new formal, interdepartmental mentorship program that connects employees so they can gain knowledge and experience to support their career development.
  • Countless Career Paths for Nova Scotians.
  • Department Specific Flexible working schedules.

 

 

Pay Grade:  CL 18  

Salary Range:  $1,579.09 - $1,766.79 Bi-Weekly

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

 

Current NS Government Employee Sign In

 

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 

 

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.