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Secretary 1 (Wood Street Campus)

 

 

Competition # : 37365 

Department: Community Services

Location: TRURO

Type of Employment: Temporary

Union Status: NSGEU - NSPG 

Closing Date: 12/15/2022​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

 

At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services including Child Youth and Family Support (CYFS), Employment Support (ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support (DSP).

 

Through our services, we advocate and help vulnerable Nova Scotians be independent, self-reliant, and secure. We work collaboratively across the province with a strong dedicated network of supports and staff, to achieve desired and shared outcomes for all.

 

About Our Opportunity

 

Are you a master multi-tasker with excellent communication skills and an upbeat professional work ethic? Do you thrive in a fast paced environment and enjoy working as part of team? Then, this is your next career opportunity as Secretary at Wood Street Campus.

 

Wood Street Campus (WSC) provides specialized treatment services for children in the care of the Minister of Community Services. We are passionate about supporting children and enhancing their development into successful young people in the community. The experience of fostering positive outcomes for children is very rewarding and requires a highly motivated and energetic individual!

 

As the Secretary you are a key member of the clerical team, providing administrative and secretarial support for staff across the department.  You are essential to helping keep our operations running smoothly. You provide back-up for other clerical team members, handling receptionist duties, and receiving and greeting visitors.

 

Primary Accountabilities


A few of your key responsibilities include typing a wide variety of documents including confidential correspondence and reports, typing notes, as well as filing, faxing, copying, scanning and retrieving archive files when required. You will be required to meet tight operational deadlines in preparing court documents, as well as maintaining an efficient Bring Forward system. You will also process incoming and outgoing mail, respond to general inquiries and emergencies, refer calls to appropriate contacts, schedule meetings, and manage and maintain records.
 

Qualifications and Experience


You will have a one (1) year business course plus a minimum of two (2) years of related experience.

 

You are a collaborative team player and have proficient skills in the use of a variety of Microsoft programs such as Word, PowerPoint, Outlook or equivalent. You will demonstrate the ability to work independently in a busy and challenging environment, along with the ability to exercise sound judgment around issues requiring a high degree of tact and diplomacy. Excellent organizational, communication (written and verbal) and interpersonal skills are essential to your success in this role.

 

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

 

Equivalency

 

An equivalent combination of training, education and experience will be considered. Related equivalencies may include, but are not limited to:

 

  • Three (3) years of related experience
  • A related two (2) year diploma and one (1) year of experience
  • A related bachelors degree


Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

 

Benefits


Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as  Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria. 

 

Working Conditions

 

Wood Street Campus is comprised of two programs, both of which operate twenty-four (24) hours a day, seven (7) days a week. Most of your time is spent in a comfortable office setting. You may occasionally be required to move/lift light objects such as office supplies, equipment, and files. You will have daily contact with the public, various Government Departments as well as other local Agencies and Institutions.

 

Your typical work week will consist of shifts from Monday to Friday  and  normal work hours are 8:30am – 4:30pm. 

 

Additional Information

 

This is a Temporary employment opportunity with an anticipated end date of June 23, 2023. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.

 

What We Offer

 

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless career paths. 
  • Department Specific Flexible working schedules.

 

Pay Grade:  CL 14  

Salary Range:  $1,477.46 - $1,626.82 Bi-Weekly

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

 

 

 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 

 

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.