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Clerk 3



Competition # : 35418 

Department: Justice


Type of Employment: Permanent

Union Status: NSGEU - NSPG 

Closing Date: 5/25/2022​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us


At the Nova Scotia Youth Centre we provide a safe, secure, healthy and supportive facility for individuals in custody to achieve positive change.

For more information on the Department of Justice Correctional Services please visit our website:

About Our Opportunity

As a Clerk 3, you will be critical in contributing to the overall daily operations of the Nova Scotia Youth Centre.


You will provide a board range of clerical and administrative support duties such as receive and balance monies, enter and retrieve data from automated systems.  You will also record and process documentation, adhere to policies and processes and maintain filing systems, all while working as a team player.


You are responsible for the accurate and timely posting of transactions and information to automated systems.  You will assist in ensuring that incoming and outgoing documentation is accurate and that schedules are administered effectively. At times you will be required to work independently in the absence of immediate supervisor. You will exercise discretion and efficiency in responding to requests for information in absence of immediate supervisor.

Primary Accountabilities


As Clerk 3, you will be responsible for:

  • sentence administration including calculating sentences, automatic eligibility dates for judicial review and breach information;
  • maintaining records of non-public funds which includes Individual Person’s trust accounts and Special Allowance;
  • carrying out Human Resources duties for staff entitlement as it relates casual pay invoices, overtime, and leave;
  • maintaining filing system for individuals and administrative files as required by the Program Administration Officer and/or senior facility personnel;
  • assisting in ensuring overall security of warrants/court orders pertaining to individuals within the correctional facility.

Qualifications and Experience

As a successful Clerk 3, you have four years of related experience.  A relevant combination of education and experience will be considered. 


Strong organizational, time management and multi-tasking skills will be important.  Your key skills include attention to detail, confidentiality, and the ability to work under pressure and deadlines.


You must demonstrate sound judgement, initiative, and tact and possess knowledge of the type of duties performed by Correctional Services Facility staff as well as the procedures of the facility, courts, and other agencies as they relate to the administration of individual person custodial sentence. 


Accuracy and the ability to multitask and deal with changing priorities to keep objectives on track is required along with Confidentiality and discretion at a high level due to details of custodial information.

You should have sound knowledge of computer programs such as MS Word, Excel, and Outlook.


Background with the Justice Enterprise Integrated Network (JEIN) as well as knowledge of the Criminal Code of Canada; Youth Criminal Justice Act, and other federal statues that pertain to the administration of individual custodial sentences would be considered an asset.


We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.


Equivalencies include, but are not limited to:

  • Three years of undergraduate study in addition to one year of related experience
  • A two-year certificate/diploma plus two years of related experience
  • A one-year certificate/diploma plus three years of related experience 

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.



Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

Working Conditions


  • We are a 24/7 Correctional Facility with possible contact with incarcerated individuals.
  • Typical work hours are 8:30am to 4:30pm Monday to Friday
  • Work is typically located in an office setting with frequent contact by email, phone and in-person. 
  • There is a daily need to read and analyze information and review court orders.  
  • Correctional Facility environments differs substantially from normal office conditions due to space limitations and security provisions which limit movement.

Additional Information


This competition is to fill a Permanent employment opportunity based in WATERVILLE.

Employment is contingent on successful completion of appropriate background checks, which include a vulnerable sector check with fingerprints and employment references.

In accordance with the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, full vaccination is a condition of employment for this opportunity.


What We Offer


  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless career paths.
  • Department Specific Flexible working schedules.


Pay Grade:  CL 18  

Salary Range:  $1,579.09 - $1,766.79 Bi-Weekly


Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.


This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:



 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 


External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 


Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to