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Clerk 2

 

 

Competition # : 37190 

Department: Communities, Culture, Tourism & Heritage

Location: WINDSOR

Type of Employment: Temporary

Union Status: NSGEU - NSPG 

Closing Date: 11/29/2022​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

 

Nova Scotia’s culture and heritage contribute to vibrant communities and enrich the quality of life in every part of the province. The Department of Communities, Culture, Tourism and Heritage invites Nova Scotians to experience and participate in our rich cultural expression. 

 

By exploring our past, we appreciate where we came from. This enriches our lives today and gives us insight for times ahead. Through investing in our future, we help realize the potential of our people and talents. We foster an environment that embraces ideas and innovation. Jobs are generated and our creative economy flourishes. Encouraging cultural expression brings life to our communities. We each contribute to the province we call home through distinct perspectives and traditions. Together, our diversity defines the uniqueness of Nova Scotia. 

About Our Opportunity

 

The Records Clerk performs assignments of intermediate complexity as it relates to depth of analysis, use of independent judgement, and a sound knowledge of procedures, rules, acts, and regulations.  The Clerk performs duties involving a range of clerical tasks associated within a specific function (e.g., records management).

 

This position reports to the Director and Manager.

Primary Accountabilities

 

  • Reviews data for completeness and accuracy. Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
  • Maintains record of documents processed and controls to assure completion. Maintains filing system in accordance with government records management policy.
  • Compiles regular and special reports, following established formats and procedures for records disposition. Prepares ad hoc reports from computer systems (ie MS Access). Collates and/or extracts data and produces routine reports, schedules, summaries and letters to clients/customers/members of the work group.
  • Performs data entry using both MS Excel and MS Access database(s).

Qualifications and Experience

 

Three (3) years' related experience or an equivalent combination of education, training, and experience may be acceptable.

 

Demonstrated skills using emailing systems, word processing, and spreadsheets (e.g. Microsoft Office Suite) are required, as well as experience with databases and filing/retrieval systems.

 

You will demonstrate the ability to work independently in a busy, challenging environment, exercising sound judgement around issues requiring a high degree of confidentiality and a commitment to excellence in client service.  You will have excellent organizational, time management and interpersonal skills, as well as the ability to multi-task to meet priorities and deadlines.  The abilities to effectively respond to high volumes of work and function with minimum supervision are key in this role, and you also demonstrate excellent verbal and written communication skills including high proficiency in typing and proofreading.

 

Knowledge of the Departments records management program, records management procedures, records management legislative requirements, and STAR/STOR are considered an asset.

 

We will assess the above qualifications using one or more of the following tools: written examination,  interview(s), and reference checks.

Equivalency

 

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

 

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as  Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

Additional Information

 

This is a temporary opportunity with an anticipated end date of , 2023; however, the position status (“term,” “temporary,” or “causal”) is dependent on the start date of the successful candidate.

What We Offer

 

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
  • Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
  • Countless career paths
  • Department specific flexible working schedules

 

Pay Grade:  CL 13  

Salary Range:  $1,450.14 - $1,578.47 Bi-Weekly

 

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve.  The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented.  If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

 

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

 

 

 Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. 

 

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. 

 

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.