Clerk 2 (Term) (Amherst)

About Us

About Our Opportunity

Under the general supervision of the Financial Services Officer, the Clerk 2 is responsible for a variety of accounting, bookkeeping and general offices duties involving preparation, completion, and checking of various accounting documents and reports required for the area office.

Primary Accountabilities

• Receptionist duties including answering general inquiries from the public, in person and by telephone, providing factual information pertaining to Department policies and procedures. Directs other callers and visitors to the appropriate individuals and/or government departments within the office. Assists customers with various permits including breaking of soil, access permits, litter cleanup, walk-a-thon and parade permits. Receives payments from clients. Prepares correspondence for the area office.
• Distributes incoming mail and prepares outgoing mail. Receives revisions and updates office manuals for N.S Temporary Workplace Policies and Procedures, Department of Public Works Manual 23 Policies and Procedures, Standard Specs Manual, and Health and Safety Environment Programs. Maintains files and orders for employees coveralls.
• Provides backup to the Clerk 3, assisting in processing Accounts Payable documents and entering CUPE time and equipment hours.
• Receives journal voucher transfers and enters in SAP general ledger module.
• Secretary for Department Joint Occupational Health and Safety Committee and Labour Management Committee. Maintains committee files and related documentation as required. Types meeting minutes and prepares meeting agendas and distributes monthly as needed. Tracks incident reports, WCB reports, toolbox talks and county safety issues.
• Receives and tracks all public complaints including those received from County MLAs. Ensures accurate and complete information is directed to appropriate personnel for resolution.
• Provides administration assistance for area manager.
• Prepares files for storage at year end and ensures proper coding for STAR/STOR filing system. Prepares new year A/P files.
• Maintains training records for area staff. Schedules required training in a timely manner to ensure that requirements are met.
• Other assigned duties as required.

Qualifications and Experience

You will have at least three (3) years of experience in an administrative support/ reception role.

You have demonstrated excellent customer service skills and a proven ability to effectively assist and communicate both in person and by phone. You work well under pressure and independently in a fast-paced environment. You have accurate keyboarding skills along with a working knowledge of various software programs and databases to deliver effective administrative support.

Though not required, it is considered an asset if you:

• have completed a business course(s) or program
• are knowledgable of services and programs offered by the Department and other community agencies

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

This is an excellent career opportunity for many. We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:

• A completed 2-year diploma and one (1) year of experience
• A completed 1-year diploma and two (2) years of experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

Most of your time is spent in a comfortable office setting. Occasionally you may need to move or lift objects such as boxes or files. You will have daily contact with the public, various Government Departments as well as other local Agencies.

Your normal work week is 35 hours/week, 7 hours/day.

Additional Information

This is a term opportunity with an anticipated end date of August 31, 2027. The appointment status (Term, Temporary or Casual) is dependent on the start date of the successful candidate.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths