Accounting & Reception Clerk (Clerk 3)
Competition # : 48997
Department: Public Works
Location: BIBLE HILL
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 30-Jun-26 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Department of Public Works supports Nova Scotia’s 23,000 kilometers of roads and highways, 4,100 bridges, and 7 provincial ferries. Our Highway Programs division supports the maintenance of our provincial road network, including summer work, RIM program, and Snow and Ice Control operations.
Our office has an opportunity available for a Clerk. As the Clerk, you are the backbone to our operations. This is your opportunity to join an engaged team who operate in a challenging and fast-paced environment, where there is never a dull moment.
About Our Opportunity
Under the general supervision of the Financial Services Officer, the Clerk 3 is responsible for a variety of accounting, bookkeeping and general offices duties involving preparation, completion and checking of various accounting documents and reports required for the Area Office.
Primary Accountabilities
- Processing vendor invoices, credit memos, journal vouchers and inventory issues, acquiring proper supporting documentation, verifying calculations and ensuring proper authorization signatures prior to keying for payment.
- Calculating and recording labour and equipment time in accounting software and ensuring accuracy of this information.
- Maintaining accurate accounts payable filing system, scanning and uploading copies of all entries to electronic filing system and reviewing accounts payable audit report to ensure accurate entry.
- Providing receptionist duties and administrative assistance to Managerial staff, distributing incoming and outgoing mail, answering general inquiries from the public, in person and by telephone, and providing information pertaining to Department policies and procedures.
- Directing callers and visitors to the appropriate individuals and/or government departments, assisting customers with various permits, and receiving cash and cheques from clients for receipt of goods and services.
- Maintaining Joint Occupational Health and Safety Committee files and related documentation as required and preparing meeting agendas and minutes for distribution.
- Recording public complaints, including those received from County MLAs, and ensuring accurate and complete information is directed to appropriate personnel for resolution.
- Sending/receiving correspondence through the Mail Tracking System (MTS), preparing files for storage at year end, and ensuring proper coding for STAR/STOR filing system.
Qualifications and Experience
You will have at least four (4) years of experience in a computerized accounting environment or in an administrative support/ reception role.
You are a self-motivated individual who works both independently with minimal supervision and participates fully as an effective team player. You are accurate in your work and have well-developed time management and organizational skills to meet established deadlines and priorities.
You consistently maintain confidentiality in all you do. You possess problem solving abilities, and analyze and present information in a clear, concise manner. Your exceptional interpersonal and communication skills will assist you when liaising with staff and responding to staff and vendor inquiries, both verbally and in writing.
You consistently maintain a professional and courteous disposition, and hold a high standard for client and customer service.
As the ideal candidate, you must demonstrate a working knowledge of spreadsheet software, word processing and email applications.
While not required, completion of a course or training program in business administration, office administration, accounting, customer service, or a related field will be considered an asset.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
This is an excellent career opportunity for many. We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:
- A completed 2-year diploma and two (2) years of experience
- A completed 1-year diploma and three (3) years of experience
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
Working Conditions
What We Offer
- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless Career Paths.
Pay Grade: CL 18
Salary Range: $1,848.39 - $2,068.11 Bi-Weekly
Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
