Events Planner (Administrative Support Clerk 4)
Competition # : 49156
Department: Intergovernmental Affairs
Location: HALIFAX
Type of Employment: Permanent
Union Status: Exclusion - Non Union - NSPG
Closing Date: 29-Jun-26 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
As the Chief Executive Officer of the Province of Nova Scotia, the Lieutenant Governor carries out a variety of constitutional and ceremonial/community functions which the Office of the Lieutenant Governor facilitates. Government House is the ceremonial home of all Nova Scotians and is the location of the Office of the Lieutenant Governor. As the official residence of the Lieutenant Governor, Government House hosts more than 160 events per year, welcomes more than 14,000 visitors per year and serves as the residence for members of the Royal Family and the Governor General during visits to Nova Scotia.
About Our Opportunity
The Office of the Lieutenant Governor (Government House) invites applications from qualified candidates for a position responsible for supporting the planning, coordination, and delivery of official events, ceremonies, visits, and public programming. Reporting to the Private Secretary/Executive Director, the successful candidate will contribute to the effective operation of Government House by delivering events with professionalism, fiscal responsibility, and adherence to established protocols.
The incumbent will coordinate a broad range of state and public events, including music and entertainment programming, photography, and audio-visual services and setup. Responsibilities include the detailed planning and execution of ceremonies, Royal Tours, visits by Heads of State, diplomatic courtesy calls, and provincial and national conferences, in accordance with protocol requirements and approved budgets.
Serving as a key point of contact, the incumbent will liaise with, official visitors, volunteers, community organizations, lecturers, Aides-de-Camp, Government House staff, and event participants. Responsibilities will include coordinating official visitor lists, receiving and assisting dignitaries, providing protocol guidance to guests and participants, arranging volunteer participation for annual events such as the New Year’s Levee and Garden Party, through the coordination of participants and maintenance of attendance records. The incumbent will also be responsible for the “talk and tour” program.
The position also supports the efficient administration and delivery of the Lieutenant Governor’s events at Government House and certain events held in communities throughout the province. This work is carried out in close collaboration with the Communications Advisor Executive Chef, Executive Housekeeper, Chief Aide-de-Camp, and other members of the Household Staff. Additional responsibilities include assisting with event logistics, flag protocol and arrangement, AV requirement setup, room setup and catering requirements, maintaining monthly activity records, and ensuring adequate supplies are available.
Qualifications and Experience
The ideal candidate will possess:
- exceptional organizational and interpersonal skills
- sound judgment, discretion, and professionalism
- demonstrated ability to manage multiple priorities within a formal, public-facing environment.
- Experience in event coordination, protocol, working with senior officials or dignitaries, applying protocol procedures, and liaising effectively with a diverse range of stakeholders would be considered valuable assets.
In addition to the primary duties of the position, the successful candidate may be required to act in the place of the Executive Assistant during periods of leave or absence and will perform other related duties as assigned by the Private Secretary/Executive Director.
Equivalency
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Working Conditions
Normal work week is 35 hours/week, 7 hours/day.
May be required to work overtime on occasion.
What We Offer
- Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
- Countless career paths
- A Dynamic, client-focused office environment where service excellence and teamwork are our focus.
Pay Grade: EC 05
Salary Range: $2,068.01 - $2,585.02 Bi-Weekly
Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.
Current government employees may access this posting through the link below:
PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
