Facilities Project Coordinator (Program Admin Officer 1-2)

About Us

At Service Nova Scotia, we impact every citizen, business and municipality in Nova Scotia. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence.  Our vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business. To learn more about our Department, please click on the following link:

https://beta.novascotia.ca/government/service-nova-scotia-and-internal-services/about

About Our Opportunity

The Facilities Project Coordinator works as part of a high-performing team that is responsible for the coordination/administration and delivery of Service Nova Scotia facilities strategy. This is done through managing projects; supervising new office space fit outs & existing office space renovations; coordinating system furniture installations and re-configurations. This is all done while ensuring that employees have a safe and healthy place to work.

This position reports directly to the Manager, Facilities and Corporate Services.

Primary Accountabilities

The Facilities Project Coordinator oversees office moves and the acquisition and disposal of surplus assets in approximately 33 locations across the province. The Facilities Project Coordinator monitors lease expiry dates for current leased facilities, consults with operational management to recommend whether leases should be renewed, extended, or re-tendered. They prepare space programs for internal and central agency approval, and conduct threat risk assessments. They monitor budgets, critical timelines, and physical project progress. The Coordinator needs to read/interpret written materials and floorplans and interpret data requiring a high degree of concentration and accuracy and manage multiple tasks simultaneously. They must prepare reports on the progress and/or completion of specific projects and responsibilities.

Qualifications and Experience

To be considered for this opportunity, you hold a bachelor's degree + 1-year related experience; or an equivalent combination of training and experience may be acceptable. 

As the successful candidate, you must be familiar with the process for the procurement of leased space and goods. You must have knowledge of systems, furniture, building services, and construction. As the successful candidate, you must have a working knowledge of architectural drawings, space programs, and the ability to provide informed advice as space plans are being developed and reviewed.

As the successful incumbent, you must have solid customer service skills with the ability to deal tactfully with staff and executives as well as private sector contacts. As the successful candidate, you must have the ability to determine client needs and ensure that those needs are incorporated into the requirements for proposal documents. You must demonstrate effective interpersonal communications (both oral and written) and possess strong organizational skills. This role requires the incumbent to be a team player working to enable their peers, as well as an independent worker able to exercise sound judgement and exhibit initiative. Much of the work is project based so they must be able to manage within fixed timelines, balance competing priorities and work within the budget. You must also be proficient in the standard computer applications such as Microsoft Office Suite.

Experience and/or knowledge of any of the following would be considered an asset:

•    Ability to interpret work from Computer Aided Drawing programs such as AutoCAD
•    Project Management methodologies
•    Knowledge of Occupational Health and Safety policies, programs, and procedures
•    Knowledge of building codes and standards, including accessibility codes
•    Knowledge of environmental assessments methods and sustainability

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

Your normal work week is 35 hours/week, 7 hours/day (and will require availability 24/7 during times of crisis). You may be required to work overtime on occasion.

You primarily work within a comfortable office environment. There will be regular travel at local and provincial level to manage existing operations and attend project meetings.

This position requires regular travel around the province; therefore, a valid Nova Scotia driver’s license is required

Visually demanding using computer monitors, sitting for long periods of time and occasionally moves/lifts light objects such as office supplies, furniture, and equipment.

Normal office environment with a high degree of concentration and accuracy needed. 

Challenged with balancing competing priorities, ensuring tasks are completed on time and attention to detail is required.

Must be able to work calmly and effectively under stress as the incumbent is under frequent demands to ensure numerous deadlines are met and client requests are responded to promptly.

Additional Information

This is a permanent, full-time position based in Halifax, Nova Scotia.

What We Offer

-Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.

-Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.

-Countless career paths.

-Department Specific Flexible working schedules.