Film Fund Coordinator (Program Admin Officer 3))

About Us

Nova Scotia’s culture and heritage contribute to vibrant communities and enrich the quality of life in every part of the province. The Department of Communities, Culture, Tourism and Heritage (CCTH) invites Nova Scotians to experience and participate in our rich cultural expression and supports communities across the province to be welcoming, inclusive and accessible, providing a great quality of life for Nova Scotians and a memorable experience for visitors. We value the collective diversity of our heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.

About Our Opportunity

Reporting to the Manager, Film Fund, the Film Fund Coordinator is responsible for efficiently reviewing and processing claims of CCTH’s film incentive programs, including, but not limited to, the Nova Scotia Film & Television Production Incentive Fund (NSFTPIF). The role also provides oversight of the Screenwriters Development Fund (SDF).  Through timely follow-up and quick responsiveness to inquiries, the Film Fund Coordinator provides the utmost level of customer service to CCTH’s clients. The Film Fund Coordinator pays close attention to the details to provide quality adjudication of claims packages, ensures a quick turnaround in processing time, and effectively communicates with both internal and external contacts. Under minimal supervision and guidance, and through analysis and consultation, this position is the central relationship manager responsible for providing support, advice, recommendations and subject matter expertise in relation to film funding claims and predevelopment program grants administration on behalf of the Province of Nova Scotia.

Primary Accountabilities

• Responsible for the process and payment of Film Fund claims, ensuring submissions meet all program, financial, and contractual requirements.
• Conducts detailed review and evaluation of each claim package, identifying discrepancies and resolving issues directly with clients.
• Maintains accurate and timely claim documentation, workflows, and payment records to support audit and program accountability.
• Sets up and sends reminders to clients to submit claims to CCTH based upon established scheduling.
• Monitors program email for claims applications and inquiries for response; Organizes the claim package as per our internal processes and ensures order of documentation is consistent.
• Reviews claim submissions for completeness and accuracy, to ensure all requirements are met.
• Enters and maintains claim and application data to ensure accurate tracking, reporting and audit readiness for all applications and claims.
• Monitors files as they progress and ensures target dates are on track with the applicable contract; prepare bi-annual progress reporting and other relevant program reports as required.
• Administers the Screenwriters Development Fund grant program, specifically application intake, assessment, client communications and reporting.
• Effectively manages program budgets.
• Develops and maintains relationships with clients within the province to build awareness of programs that support the development and production of film and television properties in Nova Scotia
• Provides input into program design, the development of an accountability framework including monitoring, measurement and risk assessment tools, and the implementation of an assessment framework to measure program outcomes and properly evaluate the effectiveness of programs.

Qualifications and Experience

To be successful in this role, you will have a Bachelors’ degree, preferably in the fields of finance or accounting, arts, communications and media studies or audiovisual arts. Five (5) years of related experience working in program administration and/or program delivery or in other related capacities within the film and television sector, is required.

The successful candidate will:

• Be proficient in using Microsoft Office Suite, presentation and spreadsheet software packages
• Must have a high degree of attention to detail and accuracy and the ability to think analytically
• Have proficiency reading and interpreting financial statements and the general assessment of submitted financial reporting
• Demonstrate experience working in support of Nova Scotia’s film and television industries, including compliance-based work related to processing claims; and an understanding of the province’s broader creative industries.
• Possess experience and expertise in the life-cycle administration of funding programs including program design, client communication and program promotion, intake, assessment and report evaluation
• Exhibit a detailed understanding of the Nova Scotia Film and Television Production incentive Fund and its administration
• Demonstrate the ability to multi-task to meet priorities and constant pressure of deadline
• Possess strong organizational and analytical abilities
• Have a proven ability to work independently with minimal supervision
• Be client-focused, with strong interpersonal and communications skills (verbal and written)
• Have the ability to maintain a high degree of confidentiality
• Possess strong problem-solving ability to manage financial discrepancies and client inquiries

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• A dynamic, client-focused office environment where service excellence and teamwork are our focus