Finance Clerk (Clerk 3)

About Us

The Department of Labour, Skills and Immigration works to provide fairness, safety and prosperity for all Nova Scotians by helping them live, learn and work to their highest potential.  We have a staff of more than 500 employees working from offices throughout Nova Scotia.  Together we are responsible for workplace safety, fire safety, pensions, apprenticeship, adult education, and many other facets of everyday life.

The Nova Scotia Apprenticeship Agency (NSAA) is responsible for stewarding and operating a relevant, accessible and responsive industry-led trades training and certification system and improving access to and participation in the system for Indigenous Peoples, African Nova Scotians, Person with Disabilities, Newcomers, Women and members of other equity-seeking groups.

About Our Opportunity

This is an opportunity to be part of a high profile, collaborative project that supports workforce growth and labour mobility across Canada. As a Finance Clerk (Clerk 3), you will play an important behind the scenes role in ensuring the financial integrity and smooth day to day operations of a multi jurisdictional initiative focused on skilled trades and credential recognition.

In this position, you will provide specialized clerical and financial support to the project team, including accurate processing and tracking of project related expenditures. You will work under high level direction from the Canadian Council of Directors of Apprenticeship (CCDA) Secretariat and support activities of the International Credential Recognition Working Group (ICRWG), which includes representatives from all provinces and territories.

Your work will help ensure that financial processes are completed accurately, on time, and in accordance with established procedures, rules, acts, and regulations—contributing directly to a project that reduces barriers for internationally trained skilled trades workers and strengthens Canada’s workforce.

Primary Accountabilities

As a Clerk 3, you will be responsible for a range of specialized clerical and financial duties that support both daily operations and project reporting. Your key accountabilities include:

• Processing financial transactions related to project activities, including accounts payable and/or accounts receivable, in accordance with established procedures and policies
• Maintaining accurate financial records, tracking expenditures, and supporting project expense reporting
• Verifying financial documentation for accuracy, completeness, and compliance with applicable rules, acts, and regulations
• Providing clerical and administrative support to the project team, including file maintenance, document preparation, and coordination of financial information
• Assisting with monitoring budgets, reconciling transactions, and identifying discrepancies or issues for follow up
• Responding to inquiries related to financial processing and providing clear, timely information to internal stakeholders
• Supporting the overall objectives of the project, which include improving foreign credential recognition processes and reducing labour mobility barriers for internationally trained skilled trades workers
• Working collaboratively within a multi stakeholder, interjurisdictional environment while maintaining confidentiality and attention to detail
  
  

Qualifications and Experience

To be successful in this role, you will bring a combination of education, experience, and practical knowledge that enables you to perform specialized clerical and financial duties with accuracy, reliability, and professionalism.

• High School graduation plus four (4) years of related clerical and/or financial experience, or an equivalent combination of training and experience
• Demonstrated experience performing specialized clerical duties related to financial processing, such as accounts payable and/or accounts receivable
• Working knowledge of established procedures, policies, rules, acts, and regulations, with the ability to apply them accurately and consistently
• Experience maintaining financial and administrative records, verifying documentation, and ensuring completeness and accuracy
• Ability to input, track, reconcile, and report on financial information in accordance with prescribed processes
• Proficiency with office and financial systems, including data entry and retrieval
• Strong attention to detail and accuracy, with the ability to meet deadlines in a routine‑driven environment
• Effective written and verbal communication skills suitable for responding to inquiries and supporting team operations
• Ability to work independently on assigned tasks while following established direction and procedures
• Experience in a public sector or regulated environment is considered an asset
  
  

We will assess the above qualifications and experience using tools such as assessments, presentations, interviews, reference checks, etc.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

We recognize that candidates may meet the requirements of this position through different combinations of education, training, and experience. If you believe your background is equivalent, we encourage you to apply.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day
• May be required to work overtime on occasion 
  
  

Additional Information

There is a TERM employment opportunity with anticipated end date of March 31, 2029.  The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.

The preferred working location for this position is Halifax; however, flexibility may be considered for other locations based on operational requirements, space availability, and other factors, while remaining connected to our broader team.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• A Dynamic, client-focused office environment where service excellence and teamwork are our focus.