Secretary 2

About Us

The Department of Health and Wellness offers opportunities to grow and advance in a dynamic sector that touches the lives of all Nova Scotians. Along with our partners, including the Nova Scotia Health Authority and the IWK Health Centre, we’re committed to continually improving our health care system. With a focus on collaborative primary health care, continuing care, improved supports for mental health and addictions, digital health, capital infrastructure, and more, the department is thinking differently about how to plan, fund, legislate and monitor to improve access and service delivery. To do this, we need leaders at all levels of the organization who embrace a challenge and believe in their ability to make a difference.

The Benefit Program Division (BPD) division is nested under the Department Of Health and Wellness (DHW) and has been designated as a government mandated priority.

About Our Opportunity

As an administrative professional with BPD, you will play an integral role in many division initiatives and operational requirements. . You will provide administrative support to the BPD Division, reporting to the Director, Pharmacare and Extended Health Benefits., You will work in a fast-paced environment that will require you to be very organized, handle multiple tasks and keep our team on track. The BPD division has numerous programs involving many stakeholders, service providers and beneficiaries across the province that we support, and you will be responsible for ensuring a high degree of confidentiality, and professionalism in all your work.

Primary Accountabilities

You will directly contribute to the success of the Benefit Programs Division by supporting the team in the following ways:

• Supporting the routine day-to-day operational management of the office of the division by serving as a resource for the Directors and staff;
• Preparing correspondence and providing a broad range of administrative, organizational and secretarial support on a variety of complex and confidential matters;
• Managing, coordinating and participating in the review of financial reports and supporting the financial transactions of the division, including procurement, grants, contracts, agreements, invoices and journal vouchers;
• Contributing to the development of administrative process improvements/standards to meet the division standards;
• Arranging meetings, teleconferences and web-based meetings including logistics, preparation and dissemination of meeting materials (pre- and post-) and making travel arrangements for the Support staff as required, all within government guidelines;
• Providing back-up support to the BPD administrative team;
• Ordering and tracking supplies and equipment, troubleshooting maintenance of office equipment, and supporting the onboarding of new employees to the division, from interview support to making necessary arrangements to ensure desks and equipment are ordered and ready; and
• Completing other administrative duties as required.
  
  

Qualifications and Experience

To be successful within this role, you will have at least a one (1) year business course supplemented by three (3) years of related secretarial experience. An equivalent combination of training and experience may be considered.

In addition to the above, you thrive in a fast-paced team environment and are proficient at word processing, spreadsheets and other standard computer applications, such as Microsoft Word, Excel, Outlook and internet use. You demonstrate the ability to multi-task, prioritize your work and are skilled with managing electronic filing systems. You are a team player with strong interpersonal skills, as well as sensitive to the needs of clients and displaying tact, sound judgement, and exercising discretion and confidentiality. Effective verbal and written communication skills, strong organizational skills and the ability to work independently are also essential for this role. Your knowledge of government policies, processes and procedures, as well as familiarity with Pharmacare Programs would be considered assets.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Working Conditions

Most of your time is spent in a comfortable office setting. You may occasionally be required to move/lift light objects such as office supplies, equipment, and files. You will have daily contact with the public, various Government Departments as well as other local Agencies and Institutions.

Additional Information

This is a Temporary employment opportunity with an anticipated end date of December 18, 2025. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.
 

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• countless career paths. 
• Department Specific Flexible working schedules.