Secretary 2

About Us

At the Department of Finance and Treasury Board we strive to provide financial leadership, analysis and policies that strengthen Nova Scotia. As stewards of the province’s financial affairs, we deliver a wide range of corporate fiscal and management services – including the preparation of the provincial budget – as well as ensure government plans are coordinated and fiscally responsible.

We are constantly looking for new and better ways to plan, manage, budget and invest.

About Our Opportunity

We have an exciting new opportunity for an Administrative Secretary. You will provide support to the Executive Directors of both SLTC and Health Services, in time management by having a comprehensive knowledge of the Advisory Service functions and activities.

Primary Accountabilities

As the Secretary, some of your responsibilities will include:

• Responding to enquiries from both internal and external stakeholders.
• Preparing correspondence and providing a broad range of administrative, organizational, and secretarial support on a variety of complex and confidential matters.
• Maintaining a computerized log of Ministerial correspondence.
• Tracking finance activities.
• Producing and reviewing reports, letters, briefing notes, memoranda, meeting notes, agendas, follow up to action items, briefs, pamphlets, forms, surveys, etc., including Ministerial and Deputy Minister materials.
• Coordinating the preparation of the monthly forecast and turnaround documents for the Advisory Team.
• Maintaining and continuously improving the Advisory Services electronic filing system.
• Ensuring confidentiality is maintained due to the sensitive nature of dealing with financial information.
• Scheduling meetings, preparing all materials for meetings, arranging meeting rooms, and assisting with planning.
• Other administrative duties as required.

Qualifications and Experience

You have completed a 1-year secretarial/business administration diploma, and three (3) years related experience, or an equivalent combination of training and experience may be acceptable.

You have advanced skills in MS Office Products, including Outlook, Word, Teams, Excel, and PowerPoint, as well as experience with Adobe Creative Cloud.

You have excellent data entry, proofreading and grammatical skills. You are conscientious about and accurate with your work and have well developed prioritization, time management and organizational skills to effectively manage competing priorities in a busy work environment.

You are a critical thinker, self-directed learner and problem solver who takes initiative to identify opportunities to improve the way things are done. You consistently maintain a respectful, professional, and courteous disposition with colleagues and clients. You demonstrate a strong understanding of, and commitment to, equity, diversity, and inclusion. You are a flexible and adaptable team player with strong interpersonal, communication and administration skills.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

Normal work week is 35 hours/week, 7 hours/day.

May be required to work overtime on occasion.

Additional Information

This is a Term employment opportunity with an anticipated end date of November 1, 2027. The appointment status (Term, Temporary or Casual) is dependent on the start date of the successful candidate.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths