Senior Enterprise Records Analyst
Competition # : 46373
Department: Service Nova Scotia
Location: HALIFAX
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 04-Jul-25 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
At Service Nova Scotia (SNS) we impact every citizen, business and municipality and business in Nova Scotia. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence. Service Nova Scotia’s vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business.
As part of SNS, and the Integrated Innovation and Strategy Operations unit, the Corporate Records Management Team provides a full range of advisory, consulting and records centre services for effective records management throughout government.
About Our Opportunity
As part of the Corporate Records Management Team, the Senior Enterprise Records Analyst serves as a strategic leader in the Nova Scotia records management community in advancing the enterprise-wide transformation of the management of records, including the strategic implementation of digitally focussed records management program components. The Senior Analyst develops and implements strategic policies, standards, guidelines, procedures and frameworks, provides expert assistance in all facets of records management to clients and fosters cross-departmental collaboration. The role engages with a wide variety of program staff at all levels within departmental records management programs to promote scalability, compliance, and cultural transformation.
This position reports to the Manager, Corporate Records Management.
Primary Accountabilities
The Senior Enterprise Records Analyst works as part of a team to:
• Develop, update, and maintain government-wide digital records management policies, directives, and standards and provide guidance on their implementation.
• Lead or participate in initiatives to configure and support implementation of in-place records management and ERMS systems as well as Artificial Intelligence tools for recordkeeping systems and digital conversion of paper records
• Develop and lead the implementation of change management, and training and awareness strategies
• Conduct compliancy reviews and audits and support departmental program
Qualifications and Experience
To be successful in this role you will have graduated from University at the Bachelors level with a minimum of five years related experience in records management, or a Masters Degree plus three years related experience. An acceptable equivalent combination of education and experience will be considered.
You must demonstrate considerable knowledge of the theory and practise of records management.
You will also have:
• Experience with enterprise platforms (e.g., M365, FileNet, or similar ERMS) and records management tools
• Experience developing or implementing records management policies, directives, and standards and other guidance and providing advice and assistance with their implementation.
• Experience developing or implementing recordkeeping systems, classification schemes and retention schedules.
• Familiarity with AI applications in records management (e.g., automated classification, OCR) is an asset
• Knowledge of M365 (SharePoint, Purview), FileNet, and AI-driven analytics
• Ability to assess records management maturity, analyze compliance data, and recommend process improvements.
• Strong written and verbal communication to develop policies, deliver training, and engage stakeholders. Ability to simplify complex concepts for non-expert users.
• Experience in driving cultural shifts, managing resistance, and promoting user adoption through training and campaigns.
• Ability to work with cross-functional teams, including IT, FOIPOP offices, Nova Scotia Archives, and small agencies.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s).
Equivalency
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application and should provide details in their cover letter and resume.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
Working Conditions
Normal work week is 35 hours/week, 7 hours/day.
May be required to work overtime on occasion.
What We Offer
• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths for Nova Scotians.
• Department Specific Flexible working schedules.
Pay Grade: PR 13
Salary Range: $2,556.10 - $3,107.16 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
