Regional Administrative Assistant (Secretary 2)
Competition # : 46919
Department: Service Nova Scotia
Location: KENTVILLE
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 26-Sep-25 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
At Service Nova Scotia, we impact every citizen, business and municipality in Nova Scotia. Service Nova Scotia’s mission is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence. Service Nova Scotia’s vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business.
Do you care deeply, genuinely and passionately about providing Secretary support to Citizen Services Management? Do you have great communication and interpersonal skills and love establishing effective relationships? Are you able to effectively handle matters with discretion, confidentiality, tact and diplomacy? If you have answered yes to these questions, we would love to talk to you!
About Our Opportunity
Reporting to Regional Manager, Citizen Services - Valley, this position provides administrative support and office management for the regional offices. The Secretary must be resourceful, organized, detail oriented and have the ability to communicate effectively when dealing with inquiries from senior departmental staff, other provincial government departments, taxpayers and the public. In addition:
- You will assess and assign priority to mail and e-mail, redirecting and/or answering as appropriate.
- You will identify urgent items for the attention of the Manager or others as well as develop and prepare professional presentations, correspondence and reports on behalf of the Manager.
- You will assist team members with payroll and time entry and provide support to the team regarding SAP related functions.
- You will assist the Manager in ordering supplies and equipment following procurement policies and standing offers, including invoice submission to Transaction Services for payment.
- You will prepare agendas, minutes and note taking and general secretarial support to committees and team members falling within the responsibilities of the Manager as well as staff of the section.
- You will provide project tracking to various divisional initiatives.
Qualifications and Experience
To be considered for this opportunity, you have completed a 1-year business course and have 3 years of related experience; or an equivalent combination of training and experience may be acceptable.
In this position, you will work autonomously in the completion of tasks. In addition:
- You have initiative and good judgement in planning work according to priorities and deadlines.
- You are very organized with excellent time management skills.
- You possess excellent grammar, proofreading, editing, and secretarial skills.
- You have demonstrated proficiency in MS Word, PowerPoint, Excel, Outlook and web-based sharing software such as SharePoint.
- Knowledge of Government procurement processes, record retention and SAP program would be considered assets.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short- and Long-Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
What We Offer
- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless Career Paths.
- Department Specific Flexible working schedules.
Pay Grade: CL 18
Salary Range: $1,684.00 - $1,884.17 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.
