Manager Administrative Services

About Us

The Correctional Services Division of the Department of Justice is responsible for the administration and operation of community and custody-based programs and services for incarcerated adults and youth. Within the Correctional Services’ core business area there are two programs: Community Corrections and correctional facilities. Each of these program areas is broken down into closely related activities that have a specific impact on the program's target group.
 

About Our Opportunity

The Manager Administrative Services is responsible for the supervision and coordination of the delivery of human resource services - recruitment, screening and selection of new employees, employee benefits, payroll, performance management, and labour relations; the Attendance Management program and acts as the facility’s liaison with Human Resources Division and other agencies as appropriate; responsible for budget administration and budget reviews, including management of the Offender Trust Fund.  The Manager is responsible for the delivery of procurement services, including Information Technology; responsible for the management of institution records including in-custody and administrative files.  The Manager has a number of administrative employees as direct reports.  The Manager Administrative Services reports to the Director Operations & Administration.
 

Primary Accountabilities

• Managing administrative staff
• Budget Forecasting
• Management of the offender trust account, including canteen operations and month end reconciliation 
• Purchasing of goods and services for the facility
   

Qualifications and Experience

To be considered for this opportunity, you must hold a bachelor’s degree in Commerce or Business Administration in addition to several years of directly related experience.  A combination of other education, training and experience may be considered an acceptable equivalent.

Previous supervisory experience is required.  Experience at a managerial level is preferred.  Sound knowledge of computer software applications such as SAP, Outlook, Word, Excel, financial/accounting software is required.  Experience in correctional / institutional administration including the budget process, records maintenance, and human resource management would be considered an asset.  Familiarity with such relevant legislation as Workers Compensation Act, Human Rights Act, Ombudsman Act, Occupational Health & Safety Act, Freedom of Information Act would be considered an asset.  

The successful candidate will also demonstrate:

• A high level of motivation.
• The ability to work independently with minimal supervision, and as part of a larger team.
• Evidence of strong communication skills and sound judgement.
• The ability to ensure a high level of security and confidentiality at all times.
• Good organizational skills, including the ability to prioritize and juggle multiple tasks and deadlines.
• Close attention to detail and timelines while maintaining accuracy.
• The ability to manage challenging/emotional situations and/or emergencies that arise in the context of a correctional environment.
• Knowledge of a records management system would be an asset.
   

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
 

Benefits

Based on the employment status, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.
 

Working Conditions

Normal work week is 35 hours/week, 7 hours/day.

May be required to work overtime on occasion.
 

Additional Information

This is a Permanent employment opportunity, located in Sydney, Nova Scotia.

The Cape Breton correctional facility is a 24-hour operation and is a tobacco-free environment. Due to the dynamic nature and demands of a busy correctional facility, overtime may be required.

Employment is contingent on successful completion of appropriate background checks, which include a vulnerable sector check with fingerprints and employment references.
 

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• A dynamic, client-focused office environment where service excellence and teamwork are our focus.