Clerk 4

About Us

Nova Scotia is rich in natural resources – including biodiversity, forests, geological resources, provincial parks and the land we manage. The Department of Natural Resources is responsible for the development, management, conservation and protection of forest, mineral, parks and wildlife resources and the administration of the province's Crown land. Together we are working with Nova Scotians to build a better future through sustainable natural resource management as we all benefit from the natural health and wealth of the province.

About Our Opportunity

Under the general direction of the Parks Manager or other designated official, the Clerk 4 provides a broad range of administrative, financial, and organizational support to the Parks Manager and other Department staff within the Parks and Outreach Division.

Primary Accountabilities

As the Clerk 4, you will support various programs administered by the Department of Natural Resources Parks and Outreach Division; oversee daily financial and procurement services; prepare invoices for processing; create journal vouchers; track expenditures and reconcile invoices to S4HANA to assist the Parks Manager in preparing accurate budget forecasts.  You will also receive and reconcile revenue ensuring security of such funds as per the Cash Handling Policy.

Other responsibilities include:

• Providing front line customer service including processing incoming and outgoing mail and responding to telephone and in person inquiries;
• Using SAP, entering shift substitutions, verifying entries, entering time-absentee reports for seasonal/casual employees and running reports as required by the Parks Manager;
• File management using the electronic filing systems, ordering office supplies, participation on committees and maintaining various databases;
• Ensuring appropriate control of petty cash funds;
• Maintain inventory using ARIBUS.

Qualifications and Experience

This may be the right opportunity for you if you have five years of related clerical/administrative work experience. An equivalent combination of training and experience may be acceptable. An example of an equivalency would include 1 year office administration diploma and 4 years of clerical/admin experience. In addition, you:

• Are proficient with computer software with proven experience using Microsoft Office Suite, Outlook and web-based applications;
• Have experience with processing and tracking purchases, revenue from counter sales, monthly budget reconciliation;
• Have experience coordinating duties such as calendar management, data entry, and composing and editing correspondence;
• Possess strong organizational and time management skills including accuracy, the ability to work within deadlines, and proven ability to exercise sound judgement and set priorities;
• Are a team player with the ability to work with minimal supervision, possessing strong interpersonal and communication skills;
• Possess the ability to deal with sensitive information and to complete all duties with a high degree of confidentiality;
• Have a valid Nova Scotia driver’s license or equivalent.

While not required, it is considered an asset if you have:

• A working knowledge of the Corporate Financial Management System S4HANA and SAP, CAMIS, ARIBUS; CIMPL, FileNet and STAR/STOR or similar systems;
• Familiarity with the many Department/Government programs, regulations, statutes and procedures related to financial processes;
• Experience in budget forecasting;
• Experience providing quality front end customer service in a fast paced and demanding environment;
• Knowledge and experience with OHS Acts and Regulations;
• Radio Communications experience.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.  

Working Conditions

Must be willing to attend department training in duties related to this position.

This position requires the ability to work as part of a team, to perform in an efficient and effective manner and may be called upon to assist during times of fire emergencies.

Additional Information

This is a term opportunity with an anticipated end date of May 18, 2028.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths